If you work with clients or colleagues in Spanish speaking countries, knowing a few business Spanish phrases can really help. You don’t need to be fluent—you just need to say the right thing at the right time. Whether you want to send a message, ask for a meeting, or join a video call, these phrases make communication easier.

In this guide, you’ll learn Spanish expressions you can use right away, especially in offices, interviews, or calls with Spanish speakers. They’re short, clear, and practical.

Why Phrases Matter More Than You Think

When you speak another language at work, it’s easy to freeze up. That’s where phrases come in. They help you say things smoothly—even if your grammar isn’t perfect.

In the Spanish speaking world, people appreciate it when you speak with care and confidence. Using full expressions—not just words—shows you’re prepared and respectful.

Learning full sentences also makes it easier to handle real situations. That’s why we always recommend using business Spanish phrases, not just vocabulary. It’s the best way to improve your foreign language skills for work.

Common Business Spanish Phrases by Situation

These phrases are short, useful, and easy to remember. Use them when speaking with clients, writing emails, or during meetings in Spanish-speaking environments. Each group covers a different business setting.

a) Professional Introductions

These phrases help make a good first impression when you meet someone at work.

• Encantado/a de conocerle.
  (Nice to meet you.)
• Trabajo como gerente de ventas.
  (I work as a sales manager.)
• ¿A qué se dedica?
  (What do you do?)

Use these when meeting Spanish speakers at a conference or in your company. They’re part of every set of basic phrases in business.

b) Emails and Formal Writing

Writing in Spanish doesn’t need to be hard. These simple openings and closings help keep your emails clear and polite.

• Estimado/a Señor/a [Name]:
  (Dear Mr./Ms. [Name],)
• Le escribo para solicitar información.
  (I’m writing to request information.)
• Quedo a su disposición.
  (I’m at your disposal.)
• Por favor, no dude en contactarme.
  (Please don’t hesitate to contact me.)

These are essential Spanish phrases for written communication.

c) In the Office and Conference Room

You’ll hear these phrases daily in meetings and team discussions.

• ¿Podemos comenzar la reunión?
  (Can we start the meeting?)
• Estoy de acuerdo con la propuesta.
  (I agree with the proposal.)
• ¿Puedo hacer una pregunta?
  (May I ask a question?)

Use them next time you’re in the conference room with your team in a Spanish-speaking workplace.

d) Job Interviews

Be ready to answer or ask questions during an interview in Spanish.

• Cuénteme sobre su experiencia laboral.
  (Tell me about your work experience.)
• ¿Dónde se ve en cinco años?
  (Where do you see yourself in five years?)
• ¿Por qué quiere trabajar aquí?
  (Why do you want to work here?)

These phrases are useful if you’re preparing for a job interview or applying for roles abroad.

e) Phone Calls and Video Meetings

Keep things professional with these short, clear expressions.

• Buenos días, habla [Tu Nombre].
  (Good morning, this is [Your Name] speaking.)
• ¿Podría repetir eso, por favor?
  (Could you repeat that, please?)
• Gracias por su llamada.
  (Thank you for your call.)

Perfect for emails or business phone calls—especially if you’re dealing with clients in Latin America or Spain.

f) Handling Clients or Negotiations

These phrases help you sound confident and respectful when talking to clients or partners.

• ¿Cuál es su opinión al respecto?
  (What’s your opinion on this?)
• Estamos dispuestos a negociar.
  (We’re open to negotiation.)
• Es una buena idea.
  (That’s a good idea.)

When used in real conversations, these Spanish business phrases help build better business relationships.

A Few Examples in Real-Life Context

Learning lists is helpful—but seeing phrases in action makes them easier to remember. Here’s a short example between two colleagues during a business meeting.

Scene: A video meeting between Ana (based in Madrid) and David (based in Buenos Aires)

Ana:

Buenos días, David. ¿Podemos comenzar la reunión?

(Good morning, David. Can we start the meeting?)

David:

Claro que sí. Antes de empezar, quería agradecerte por tu tiempo.
(Of course. Before we begin, I wanted to thank you for your time.)

Ana:

Por favor, dime si recibiste el informe.
(Please let me know if you received the report.)

David:

Sí, lo revisé ayer. Es una buena idea empezar por el resumen financiero.
(Yes, I reviewed it yesterday. It’s a good idea to start with the financial summary.)

Ana:

Perfecto. Nuestra empresa está expandiéndose en América Latina, y necesitamos apoyo local.
(Perfect. Our company is expanding in Latin America, and we need local support.)

David:

En el mercado de habla hispana, tener buenas frases en español para negociar es clave.
(In the Spanish-speaking market, having good Spanish phrases for negotiation is key.)

This scene shows how phrases fit into real spoken language at work. You don’t need to translate from your own language—just learn full expressions and use them when needed.

You can start by practicing a few essential phrases, then move on to more complex ones as your confidence grows.

How to Learn and Practice These Phrases

Knowing phrases is great—but using them regularly is what really builds fluency. Here’s how to keep improving your Spanish skills in simple ways.

1. Practice out loud every day

Even 10 minutes a day helps. Use your own language less and try saying full phrases in Spanish instead.

2. Take notes during meetings

Write down new expressions you hear from Spanish speakers. You’ll pick up natural language this way.

3. Join a Spanish group or class

If you want to go deeper, learn Spanish with others. Use apps or join a local course.

4. Record yourself

Read out your most-used phrases. Listen and improve your tone. This builds confidence in the spanish speaking workplace.

5. Take a course focused on your goals

If you want to learn business Spanish, pick a course that teaches only workplace communication—not textbook grammar.

6. Practice with a teacher or colleague

One-on-one help can guide you through spanish business vocabulary and real conversation tasks.

7. Use phrases in the right setting

Emails, calls, interviews—get used to choosing the right words for each context. This is where your business spanish vocabulary and phrases work together.

Keep it simple, stay consistent, and be patient with yourself. Over time, these phrases will become part of how you think and speak at work.

Speak Spanish at Work with Spanish Express

Spanish is the official language in 20 countries—and it’s a major asset in international business. Whether you’re working with teams in Europe or managing clients in Latin America, even basic Spanish can help you connect better and work more smoothly.

At Spanish Express, we offer flexible options to help you improve your Spanish for business, whether you’re just starting or already working with Spanish-speaking clients. We also support professionals who want to fine-tune their Latin American Spanish or adapt to cultural differences across markets.

What We Offer at Spanish Express:

• Individual Tuition – One-on-one lessons designed around your professional needs
• Group Tuition – Ideal for company teams or departments learning together
• Translations – Business documents, presentations, and internal communication
• Incentive Trips to Spain – Full immersion for executives and teams, learning while experiencing real Spanish business culture

All of our training is practical, effective, and designed to help you succeed in real business situations.

👉 Find out more about our Business Spanish courses

Say It Right—And Make It Count

Learning business Spanish phrases isn’t just about memorizing lines. It’s about feeling ready—ready to reply to a client, ask a question in a meeting, or join a team that speaks Spanish.

Even if you only speak basic Spanish now, you can grow your skills quickly with the right support. Practice the phrases from this blog. Use them often. And when you’re ready for more, Spanish Express is here to help—whether it’s with one-to-one lessons or a full immersion experience in Spain.

Your Spanish doesn’t have to be perfect. It just has to be professional.